Project Specialist-Marketing

Delta Dental of Wisconsin

Delta Dental of Wisconsin, Inc. is a not-for-profit dental service corporation offering benefit services, claims processing, and plan administration to employers throughout Wisconsin since 1962. The company is headquartered in Stevens Point, with sales offices in Milwaukee and Madison, and provides benefits and services to more than 1.4 million subscribers and their family members. Delta Dental administers dental benefits for more Wisconsin companies than any other insurance carrier. As a member of the nationwide Delta Dental Plans Association, the company is able to offer the same dental benefits to all employees of Wisconsin-based companies wherever they are located in the United States. The Delta Dental Plans Association is the largest dental benefits system in the nation. Its member companies provide benefits to over 51 million people in 93,000 groups across the United States. Visit us online:

 

We are an Equal Opportunity Employer.

http://www.deltadentalwi.com


Position Details

Project Specialist-Marketing
Job
Full-time
6/12/2017
Northwest Wisconsin
Stevens Point, WI

The Project Specialist is responsible for internal scheduling of work throughout the department and keeping marketing projects on task by prioritizing initiatives/tasks, monitoring the marketing schedule and alerting team members of upcoming deadlines. This position will also act as the key point/staff member for trade shows, special events, and promotional items; working closely with multiple external vendors and internal staff to meet deadlines and achieve objectives.

  • Act as the point of contact for all marketing requests to prioritize and track department projects in a project management system. The project specialist will identify the scope and resource need, and work with the project lead to develop start/end dates for each task and communicate this information to marketing and non-marketing staff.
  • Participate in project development meetings to stay abreast of changes that need to be made in resources or timelines. Communicate changes to key stakeholders.
  • Schedule and lead department project meetings each week to review status of projects and identify any roadblocks.
  • Schedule and lead one-on-one meetings each week with all members of the marketing department to review projects and timelines.
  • Schedule and lead weekly project meetings with the sales and account management directs to review projects and timelines.
  • Work with project lead and director as needed to troubleshoot and eliminate roadblocks. Coordinate communication of issues to customer.
  • Verify final sign-off of project by customer.
  • Work with project management program vendor to continually identify enhancements to our system/work flow.
  • Identify trade show opportunities, purchase booth space (if required) and coordinate staffing needs and marketing materials (booth, signage, collateral, promotional items).
  • Serve as the project lead for the management of key events. Facilitate location/accommodations, staff, menus, speakers, invitations and materials required to produce an impactful, positive experience.
  • Research, negotiate on and purchase promotional giveaway items, and apparel to support business needs. Manage online store and vendor relationship for store.
  • Assist with marketing and sales support and special projects and duties as assigned.
  • Bachelor’s degree in advertising/marketing and minimum of three years related advertising/marketing experience with demonstrated knowledge of marketing/advertising fundamentals.
  • Prior responsibility for and experience with project management, trade shows and event management preferred.
  • Interpersonal and oral communication skills to effectively communicate with varied audiences, including vendors, leaders and coworkers.
  • Excellent organizational skills for task and project management. Must be detail-oriented.
  • Proven ability to lead large and complex projects from start to finish within deadlines and budget.
  • Ability to effectively prioritize multiple tasks/requirements and execute efficiently and effectively.
  • Experience working in a fast-paced, team-oriented, collaborative environment.
  • Ability to operate a computer keyboard, mouse and other office equipment.
  • Excellent benefit package including health, dental, vision, life and disability insurance plans, flexible spending plans, retirement including 401k, PTO, paid holidays, tuition reimbursement and subsidized lunch program.  Casual dress/work environment.
  • Competitive compensation based on experience.


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