Proposal Coordinator

Walsh Construction

Incorporated in 1949, Chicago-based Walsh Construction is one of the city’s largest and most respected general contracting, construction management and design-build firms, and recognized as a top-15 contractor nationally. The firm operates out of regional offices across North America, working with union labor and union subcontractors in the building, civil and transportation sectors.

Position Details

Proposal Coordinator
Chicago Illinois
Chicago, IL

Walsh is currently seeking a Proposal Coordinator for the Commercial Building Division.

As a member of Walsh’s Communications team, you will need to be able to thrive in a fast-paced, dynamic environment where clear and precise communication is critical to the continued growth of the business. As a Proposal Coordinator, you will be on the front lines of this endeavor, helping to secure the new business projects. You must be meticulous, collaborative, a quick learner, a multi-tasker, passionate about communication and the AEC industry. You should also be eager to wear many different hats and support the team at all times.

Walsh is a rapidly growing, highly diversified construction company, and we constantly seek builders and business people to join our industry-leading team. Walsh employees are "built to succeed" - competitive entrepreneurs with strong character who are energized by working on a team to meet challenges and are willing to take risks after careful planning. There are many compelling reasons why exceptional people should consider a career with our company:

  • Challenging, complex projects
  • Creative and innovative problem solving environment
  • Supportive, communicative managers who reward your success
  • Opportunities for growth, training, and development
  • Flexibility to build what you want, where you want


  • Coordinate with proposal manager and various team members to prepare proposals including formatting, layout, technical writing and proofreading 
  • Respond to external requests for prequals, qualifications, etc. 
  • Assist in creating materials such as project write-ups, case studies, resumes for proposal documents and client presentations. 
  • Facilitate client presentation preparation include slide deck development 
  • Research, write, and update information including project descriptions, resumes, and other qualification materials 
  • Research competitors, markets and sectors by identifying and evaluating characteristics, market share, etc. 
  • Meet proposal deadlines by establishing priorities and target dates for information gathering 
  • Read and analyze RFQ/RFP’s and edit proposal content for readability, consistency, clarity and compliance with requirements 
  • Manage strong working relationships with staff to ensure proposal input is accurate, compelling and timely 
  • Interface with technical professionals in the writing, editing, and publication of various types of documents 
  • Work with marketing team to update marketing collateral 
  • Manage electronic proposal files, including network database and SharePoint files, and ensure file closeout procedures are followed


  • Bachelor’s Degree in Marketing, Graphic Design, Journalism, or English 
  • 2-5 years of working experience, preferably in the AEC industry 
  • Experience working on federal projects proposals desired 
  • Strong organizational and communication skills (written and oral) 
  • A good eye for visualization, layout, and/or graphic design skills to facilitate appealing and effective communication 
  • Proficiency in desktop publishing, presentation and other marketing related software 
  • Experience in Adobe InDesign, Adobe Photoshop, Adobe Illustrator 
  • Strong writing and editing skills (including grammar and punctuation) 
  • Strong communication and interpersonal skills 
  • Attention to detail and excellent proofreading abilities 
  • Ability to multi-task, be proactive, work independently or in a team setting and establish priorities 
  • Efficiently work under pressure in a dynamic deadline-driven environment 
  • Proficiency in Microsoft Office 2010 (including Word, PowerPoint, Excel, Outlook, Adobe Professional and SharePoint)

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