Creative Services Project Coordinator

Children's Hospital of Wisconsin

Children’s Hospital of Wisconsin is the region’s only independent health care system dedicated solely to the health and well-being of children. The hospital, with locations in Milwaukee and Neenah, Wisconsin, is recognized as one of the leading pediatric health care centers in the United States. It is ranked in all 10 specialty areas in U.S. News & World Report’s 2017-18 Best Children’s Hospitals report. Children’s provides primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Children’s invests in the community to improve the health status of children through medical care, advocacy, education and pediatric medical research. Children’s achieves its mission in part through donations from individuals, corporations and foundations and is proud to be a member of Children’s Miracle Network Hospitals.

http://chw.org


Position Details

Creative Services Project Coordinator
Job
Full-time
5/17/2018
Southeast Wisconsin
Milwaukee, WI

Our Creative Services team is hiring! We’re looking for a talented individual – with a passion for customer service, who communicates effectively and can coordinate a high volume of project requests – to join our fun, energetic, creative team. If you have a background in project coordination or traffic management, with the ability to thrive in a detail-oriented, fast-paced environment, you could be right at home.

The Creative Services Project Coordinator serves as the intake for all Creative Services requests (print materials, videos, websites and email campaigns, etc.) for the Marketing and Communication department and many other system-wide departments. In addition, the individual in this position is responsible for coordinating jobs with print vendors and traffic management, which includes setting timelines, ensuring deadlines are met and maintaining the department’s master project list.

Essential Functions:

  • Exhibits guiding behaviors that reflect Children’s values and support our mission and vision.
  • Project manages all Creative Services projects. Maintains communication with system partners to ensure that deadlines are met and projects flow smoothly. Key elements include schedule and timeline creation, and day-to-day communication with key partners about project specifics.
  • Maintains a master schedule of projects. Works with leader to vet and assign projects based on tier system.
  • Manages Digital Asset Management software. Builds system and workflows. Educates teammates on best use. Manages system access and coordinates IT for system upgrades and updates.
  • Maintains partnership with Copy Center to ensure projects are completed and delivered on time.
  • Serves as the primary contact between in-house print vendor and office supply vendors, and works to maintain updated templates for letterhead, envelopes, business cards and other organizational paper products.
  • Maintains the quality standards and consistency of printed pieces and assists in ensuring that the organization’s graphics and editorial style guidelines are followed.
  • Creates and processes purchase orders for projects.
  • Assists as needed with requests for promotional materials, working with preferred promotional vendors.
  • Assists in selecting and monitoring preferred printing and giveaway vendors to ensure the best quality, service and pricing.
  • Bachelor’s degree in marketing, business or a related field preferred.
  • One to four years of experience in project planning/traffic management in an agency or corporate setting required.
  • Excellent organizational and project management skills, highly organized, detail oriented, with theability to manage and track multiple projects and needs while meeting deadlines.
  • Knowledge of project scheduling, budgeting, and print production.
  • Excellent communication and interpersonal skills.
  • Experience in the use of Microsoft Office products, especially Excel.
  • Familiar with Mac-based graphic production as it relates to printer needs.
  • Able to anticipate and resolve problems.

To learn about compensation and benefits at Children's Hospital of Wisconsin, visit chw.org/careers/why-work-here.



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