Event Operations Specialist

Bethel University

Bethel University is a leader in Christ-centered higher education with approximately 6,300 students from 48 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, with an additional seminary location in San Diego, California, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

https://www.bethel.edu

Position Details

Event Operations Specialist
Job
Full-time
10/22/2018
Twin Cities Metro
Saint Paul, MN

Job Summary:

Coordinate event-related operations for the Conference and Event Services team. Provide conference and event planning service to event stakeholders.

Responsibilities:

  • Coordinate event-related operations including: creating registration forms, collecting RSVPs, guest list management, name tag fulfillment, interior and exterior signage placement, conference / event survey administration and analysis, produce invoices, manage deposits and payment processing, request purchase orders, submit budget transfers, order office supplies, compile and submit monthly expense reports, monitor e-announcements and CES inbox. Coordinate summer housing rosters and key cards. 
  • Lead event stakeholders in the planning of conferences and events. Reserve space and additional resources in Event Management Software. Communicate details and logistics to event stakeholders and internal support staff throughout planning process. Provide stakeholder support for commencement ceremonies, opening chapel, faculty retreats, and internal and external groups as assigned. 
  • Assist at primary client events and other events as assigned. 
  • Approve Tinker and/or Wufoo pages and post events to the university calendar. Serve as web author for Conference and Event Services, commencement, and GS / SEM Intensives websites. Maintain online academic calendars with current dates. 
  • Provide room scheduling support during peak cycles

Required Skills:

  • Working knowledge of Microsoft Office Suite required. 
  • Show aptitude to learn Event Management System software. 
  • Demonstrate organizational skills, attention to detail, problem-solving skills, and ability to multitask under pressure. 
  • Possess social skills and the ability to work with a variety of personalities. 
  • Highly motivated self-starter with the ability to collaborate with others as well as work independently. 
  • Effective verbal and written communication skills. 
  • Able to handle sensitive, confidential information in a mature, professional manner.

Required Experience:

  • Two years of work experience in the hospitality, public relations, or customer service industries.

Required Education:

  • Bachelor’s degree required; CSEP and/or CMP preferred.

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