Events Coordinator

The Betty Brinn Museum is seeking an energetic and creative Events Coordinator responsible for providing administrative and logistical support for Museum events. The Events Coordinator will work closely with the Director of Development in establishing event goals and will be responsible for executing the organization’s annual Gala fundraiser, family events, and member and donor cultivation events. The position requires graphic design skills and the ability to work extended hours and select weekends throughout the year. 

Responsibilities:

• Collaborate with Museum staff, Board members, committee members and volunteers to plan, organize and execute meaningful events for donors, members and the community; 
• Develop event plans, including meeting schedules, timelines, work priorities and volunteer recruitment and management; 
• Coordinate all facets of the on-site logistical support of multiple programs and events; 
• Manage budgets to ensure revenue goals are met for each event; 
• Secure contracts and maintain relationships with event professionals and vendors, including rental and equipment companies, catering, florists, entertainers, printers, etc.; 
• Help draft content and design events-related communications materials, including invitations, letters, programs, signage, etc.; 
• Coordinate with event sponsors and secure in-kind donations; 
• Work with the Communications Manager to develop a marketing plan for each event; 
• Create mailing lists and reports using donor database files; and 
• Other duties as assigned.

Requirements:

• Bachelor’s degree; 
• 1-2 years of experience in event planning and volunteer management or a closely related field, preferably in a non-profit setting; 
• Demonstrated success in planning, implementing and managing events or programs; 
• Strong interpersonal, written and verbal communication skills; 
• Ability to multi-task; be highly organized and detail-oriented; possess effective organizational and time management skills; 
• Adept problem-solving and project-management skills; 
• An independent worker and strategic and critical thinker with an enthusiastic and energetic attitude; 
• Proficiency with the Microsoft Office and Adobe Creative Suites; 
• Ability to lift and transport event materials up to 40 lbs.; 
• Willingness to work non-traditional business hours including some evenings and weekends; and 
• Must have reliable transportation and valid driver's license.

$25,000 - $35,000 Annually w/ Excellent benefits.  Health, Dental & Vision insurance.  The Museum contributes to employee's HSA accounts.  401k after one year of employment & the Museum contributes 5% of your salary annually to 401k account.  Free parking in downtown location.  Free life insurance with additional voluntary ife insurance available to purchase.