Marketing and Events Coordinator

Westown Association

The Westown Association is a downtown Milwaukee non-profit business association involved in the economic revitalization and promotion of the area west of the Milwaukee River. The staff works with a board of directors, committee members, city officials and volunteers to coordinate promotional events, programs and the administration of Business Improvement District #5.

Position Details

Marketing and Events Coordinator
Southeast Wisconsin
Milwaukee, WI

Love downtown Milwaukee? Enjoy event planning? Interested in public relations & marketing? The Westown Association is seeking a full-time Marketing and Events Coordinator.

The Marketing and Events Coordinator at the Westown Association is a full-time, professional, salaried position responsible for special event production (Westown Farmer's Market, Shamrock Club of Wisconsin St. Patrick's Parade, River Rhythms and Westown Golf Open) in collaboration with the Executive Director.

This role also includes administrative and marketing duties as well:

  • Assist committee chairs with the creation of meeting agendas and sending out meeting notices for the Marketing and Events Committee 
  • Assist committee chairs with the running of the Marketing and Events Committee meetings 
  • Create minutes for Marketing and Events, Community & Economic Development, Board and BID #5 Meetings 
  • Create media kits and sponsorship packages with direction from Executive Director 
  • Draft press releases as needed and maintain updated media contact database 
  • Event photography - taking photos on a regular basis and organization of those photos for social media and other publications 
  • Work with graphic designers on the design and update of all print materials (letterhead, business cards, brochures etc.). Design & production of invitations for quarterly membership mixer or other print materials as needed. Experience with Photoshop, InDesign and MS Publisher helpful. 
  • Assistance with organizing the yearly membership meeting and quarterly mixers.  
  • Maintaining and updating the website 
  • Writing and design of monthly e-newsletter - Knowledge of Constant Contact helpful 
  • Developing a social media plan thru Facebook, Twitter, Instagram, Pinterest, etc to promote Westown events and members 
  • Updating and design of and Knowledge of Wordpress helpful 
  • Bachelors degree in marketing, public relations or advertising - preferred 
  • Software capabilities: MS Office (MS Excel, Word, Publisher, Outlook, Adobe Photoshop, Quickbooks, Constant Contact and Word Press) and general knowledge of graphic design software extremely helpful. 
  • Overall knowledge of the day-to-day operation of a non-profit organization 
  • Must have refined writing skills that can be demonstrated through writing samples 
  • Basic knowledge of graphic design/printing, media relations, media buying and corporate fundraising. 
  • Ability to work as a team player under deadlines with creativity and a sense of humor
  • Ability to work with a variety of professionals including board and committee members, business members, city/county representatives, vendors, musicians and other collaborative organizations to keep projects on track and establish relationships beneficial to the organization. 
  • Positive attitude and strong organizational skills needed
  • Must be a self-starter who is able to excel as a part of two-member team work environment 
  • Must be willing to work some non-traditional hours for events and other meetings as needed. 
  • Familiarity with downtown Milwaukee helpful

The Westown Association offers salary commensurate with experience and benefits including Medical, Dental and disability coverage.  Please include salary requirements in cover letter.

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