Marketing Coordinator

Bowman Consulting is seeking an experienced Marketing Coordinator to join our dynamic team in Chicago, IL. The Marketing Coordinator will collaborate and lead small business development and proposal teams; show strong organizational, motivational, and creative thinking skills, successfully coordinate various tasks simultaneously, have strong business style editing skills, and the flexibility to meet deadlines. Previous experience as a marketing coordinator in one or more engineering disciplines is required including preparation of submittals to the Illinois Department of Transportation, Illinois Tollway and City of Chicago. Work with various other local and statewide agencies and private clients a plus.

At Bowman Consulting, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals.That’s why a career at Bowman Consulting is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved in it. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Responsibilities:

• Coordinate and manage development of Statements of Qualifications; Statements of Interest; small (letter) to large (bound) cost and technical proposals; and client presentations. This includes creation of templates, formatting, editing, and graphics (charts, tables, etc.), as required by the client or determined in conjunction with the Capture Manager.
• Track and review RFPs with the Capture Manager and highlight requirements for submittal; perform QC checks prior to submittal to verify requirements have been addressed. Work to incorporate win themes and creative design into the proposal specifications. Develop and establishes consistent company identity through document templates, including letterhead and logo usage.
• Primary focus in the Chicago/Illinois market with support to national pursuits. 
• Lead the proposal production effort including desktop publishing formatting, light editing, printing, copying, tab covers, producing binders and electronic media. 
• Update and manage client (government and private sector) prequalification submittals; Prepare and submit Disclosure statements as required. 
• Coordinate the preparation and assembly of various written marketing materials, including capabilities summaries, project lists, resumes, photo files, and project descriptions/summaries. 
• Maintain a list of and manage updates to employee resumes; assist with the creation of resumes for new hires. 
• Contact teaming partners, prime contractors or subcontractors to provide necessary information for submittal of marketing deliverables. 
• Maintain a list of company, office and individual credentials, for inclusion into marketing-related deliverables. 
• Manage and maintain entries into the company’s CRM database. 
• Research business leads for Project Managers and other staff in three separate offices and assemble general marketing information necessary to procure new business.
• Assist Project Managers and other staff with Capture Management Plans. Maintain list of plans and work with Operations Manager to schedule reviews of Plans.
• Prepare presentations and assist with interview preparation
• Facilitate weekly to biweekly marketing meetings for each group within the Chicago office. Review document due dates; CRM information; upcoming conferences and other marketing information pertinent to all Capture Managers.
• Prepare Engineering award entries, locally and nationally. 
• Coordinate and participate in tradeshow events; recruiting events, and outreach meetings 
• Provide concise, business style editing for documents
• Assist with a variety of administrative duties including preparation for internal or client meetings; document formatting and production; and preparation of documents for internal review prior to development of marketing deliverables. Provide support with archival of paper and electronic deliverables.
• Provide support to the office and business managers in organizing office events, meetings, outings. 
• Assist in ordering of marketing materials from Corporate.

Position Requirements:

• Bachelors’ degree in Marketing, Communications, Business Administration or related field 
• At least 3 years’ professional marketing experience including proposals required 
• Experience a Marketing Coordinator for engineering disciplines strongly preferred 
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Publisher); Sharepoint; Adobe Suite (InDesign, Photoshop, Illustrator) 
• Experience with Deltek Vision strongly preferred 
• Experience with social media content and outlets (i.e. Facebook, Twitter, Instagram, LinkedIn, etc.) 
• Exceptional verbal and written communication skills including strong business editing skills 
• Demonstrated creative and critical thinking skills 
• Able to plan and organize work to meet deadlines and manage multiple concurrent tasks 
• Experience in preparation of submittals to the Illinois Department of Transportation, Illinois Tollway and City of Chicago strongly preferred 

The position description is intended as a summary only of key duties. Other related duties may be assigned as appropriate.