Special Events Manager

Department: Development
Reports to: Development Director
Status: Full-Time Exempt Salaried

Job Purpose:

RMHC Eastern Wisconsin (RMHC) is a premier Wisconsin nonprofit established to keep families together while their seriously ill or injured child is being treated at an area hospital. RMHC is currently seeking a Special Events Manager. RMHC offers a rewarding work environment where every day’s focus is on providing the best possible stay experience for the families we serve. We work hard as a team to move our mission forward. If you want to be part of an organization that truly helps families every day, apply for this full-time position. Special Events Manager is responsible for the development and management of fundraising events that benefit Ronald McDonald House Charities Eastern Wisconsin. Major fundraisers include the Black Tie Gala, RMHC Golf Classic, Chefs’ Dinner, and Food & Families.

Special Events Manager is responsible for supporting other RMHC team members in their management of House events including but not limited to: Tab Toss Day, Open Houses, and Volunteer Appreciation events. Special Events Manager is also responsible as part of the development team for engaging and stewarding corporate sponsorships for RMHC events. Goal of the Special Events Manager will be to run successful events with a focus on financial results and “friend” raising, serving as an ambassador at RMHC events and in the community to increase awareness of our mission.

General Job Responsibilities:

• Foster strong working relationships with President/CEO, Development Director, Board of Directors, development team, and event committees in order to manage/execute the major RMHC special events, including coordinating and oversight of event committee meetings, supporting needs of committee members, and setting and managing event budgets. 
• Identify, solicit, and follow-up with prospective sponsors to secure financial and in-kind donations for RMHC special events. Steward existing RMHC event sponsors and support committee members to do the same. 
• Set and manage timelines and milestone dates for RMHC fundraising special events, update development calendar as needed. 
• Manage sponsor and volunteer acknowledgement and recognition for special events. 
• Manage and supervise Auction Coordinator. 
• Maintain both electronic files as well as hard-copy files for each major special event. 
• Collaborate with Database & Gift Services Manager to maintain database information for event sponsors and attendees. 
• Attend all three RMHC major special events. 
• Work in collaboration with Social Media, Website & Graphics Coordinator to develop event collateral and media opportunities around fundraising special events. 
• Conduct post-event analysis, identify and execute on any follow-up action steps, including account receivables. 
• Work together with development team on stewardship of event attendees and vendors. 

Other Job Responsibilities:

• Balance organization’s objectives to raise awareness and funds. 
• Create and manage budgets for each of the major events and overall budget management of special events area. 
• Recruit and supervise special event interns providing meaningful opportunities to learn around event planning. 
• Work collaboratively with the Volunteer Services Director to successfully identify and manage volunteer needs for special events.

Qualifications:

The background and experience of candidates should demonstrate:

• Minimum of Bachelor’s degree and/or 3-5 years successful experience in non-profit fundraising event management and planning. 
• Experience with developing and managing a budget. 
• A collaborative team player who can manage multiple priorities with a diverse group of constituents. 
• Possess excellent interpersonal and communication skills (both written and oral). 
• Creative and passionate professional who is extremely organized and pays attention to details. 
• Experience working with volunteers and understands how to motivate and delegate to volunteer teams to achieve organizational goals. 
• Excellent computer skills, including familiarity with Excel and Word, database experience a plus. 
• Passion for the mission of RMHC. 
• Able to work nights and weekends as needed.